Regulatory Affairs Executive – Singapore

Company Description

Summary:

Ensure cosmetic products are meeting all the applicable regulations. Collect and submit to local authority’s documents required for license and renewals following strict deadlines. Follow-up and set timelines for approvals. Protect Brands from any regulatory risk of non-compliance. Monitor existing and new regulations to anticipate any business impact. The role requires a proactive individual who can manage submissions, track progress, and communicate effectively with both regulatory authorities and internal stakeholders.

 

Responsibility

Regulatory Submissions:

• Prepare, coordinate, and submit regulatory dossiers /packaging data to the local authorities in Singapore
• Track submission progress and proactively address any queries or requests from the authorities.
• Provide timely updates, monthly reports, and KPI reports on submission status to the Regulatory Affairs Manager in Singapore.

 

Documentation and Database Management:

• Compile, organize, and maintain comprehensive regulatory documentation, including source of product registration and approvals.
• Ensure accurate and up-to-date regulatory information is kept in relevant databases and systems.

 

Compliance Support:

• Marketing claims: Maintain a current and accurate list of permitted and prohibited claims in accordance with local regulations. Review and ensure product claim compliance.
• Label: Ensure that all product labels comply with local labeling regulations and requirements.
• Inspection: Participate in local regulatory inspections, including preparation and follow-up activities.
• Non-compliance reporting: Immediately report any identified regulatory risks or instances of non-compliance.

 

Regulatory Monitoring:

• Monitor new regulations and guidelines relevant to the company's products.
• Provide timely updates and summaries of regulatory changes to the Regulatory Affairs Manager and relevant stakeholders.
• Assess the potential impact of new regulations on the company's products and operations.

Qualifications

• Diploma/degree with a science background.

• 1-2 years of relevant working experience in regulatory affairs is preferred.

• Excellent time management skills with the ability to thrive in a fast-paced environment.

• A collaborative team player with strong interpersonal skills.

• Meticulous with high level of accuracy.

• Excellent communication skills, both written and verbal.